MS OFFICE - SHORT CUT KEY
Microsoft Word Shortcut Keys
A simple
list of Microsoft Word shortcut keys is given below with explanation.
- Ctrl+A: It is used
to select all
content of a page, including images and other objects.
- Ctrl+B: It
provides users with the option to bold the
selected item of a page.
- Ctrl+C: Its use is
to copy the
selected text, including other objects of a file or page.
- Ctrl+D: It is used
to access the font preferences
window, which offers several options such as font size, font style, font
color, etc.
- Ctrl+E: It is used
to align the
selected item to the center of the
screen.
- Ctrl+F: It helps
users to find or search data in
the current document or window.
- Ctrl+G: It is used
to Go To or jump to
any page. When you press Ctrl+G, a dialog box appears, which offers you
various options such as find, replace, and Go
to.
For example, you have 15 pages in your file, and you want to visit page
number 4, then enter number 4 in the given box and press the Go
To It
will take you to the desired page. As shown in the below figure:
Ctrl+H: It is used to replace the words or sentences in a file. For example, if by mistake you have written spple instead of apple at many places in your file, you can replace it with the apple in one go. - Ctrl+I: It offers
an option to italicize and un-italicize the
highlighted text.
- Ctrl+J: It is used
to Justify (distribute
your text evenly between the margins) the selected text.
- Ctrl+K: It allows
you to insert the hyperlink. For
example, http://www.javatpoint.com
- Ctrl+L: It is used
to adjust (align) the
selected content to the left of the screen.
- Ctrl+M: It
provides users with the option to indent the As
shown in the below picture:
- Ctrl+N: It is used
to open a new or blank document in
Microsoft applications and some other software.
- Ctrl+O: It is used
to open the dialog
box where you can choose a file that you want to open.
- Ctrl+P: It is used
to open the print preview
window of a document or a file. It can also be done by pressing Ctrl+F2 and Ctrl+Shift+F12.
- Ctrl+Q: Its use is
to align the selected
paragraph to the
- Ctrl+R: It offers
users the option to align the line
or selected content to the right of the
screen.
- Ctrl+S: Its use is
to save the
document or a file.
- Ctrl+T: It gives
users the benefit of creating a hanging
indent for
a paragraph. For better understanding, see the below image:
- Ctrl+U: It is used
to underline the
selected text.
- Ctrl+V: It is used
to paste the copied
data. It allows you to copy data once, and then you can paste it any
number of times. You can also paste the data by using Shift+Insert.
- Ctrl+W: Its use is
to close the
currently open document or a file
quickly.
- Ctrl+X: If you
want to cut some text, you can use this key to cut the
selected content. You can also paste it by using Ctrl+V.
- Ctrl+Y: It allows
the users to redo the last
action performed in a file. For example, you have written a word mango;
you can repeat this word multiple times by pressing Ctrl+Y.
- Ctrl+Z: It is used
to get back the
deleted item. For example, if you have deleted the data by mistake, you
can press Ctrl+Z to retrieve (Undo) the deleted
data. It can also be done by pressing Alt+Backspace.
- Alt+F, A: It allows
users to use the Save As option,
which means to save a file with a different name. For that, you need to
press Alt+F, which
displays a dialog box or a page, then press A for Save As option. It can
also be done simply by pressing
- Ctrl+Shift+L: This key
is used to create a bullet point in the file quickly.
- Ctrl+Shift+>: It increases the font
size by
+1pts up to 12pt thereafter increases by +2pts.
- Ctrl+Shift+<: It is used
to decrease the font If the
font size is 12pt or lower; it decreases the font by -1pts, and if the
font size is above 12, it decreases the font by +2pts.
- Ctrl+]: Its use is
to increases the font size
by +1pts.
- Ctrl+[: It is used
to decreases the font size
by -1pts.
- Ctrl+/+C: It offers users
the option to insert a cent
sign (¢).
- Ctrl + (Left arrow ←):I t allows users
the benefit to move one word to
the left in the
line or a paragraph.
- Ctrl + (Right arrow →): It is used
to move one word
to the
- Ctrl+Shift+*: It is used to
show or hide non-printing characters.
- Ctrl + (Up arrow ↑): This key
is used to move the typing cursor to the beginning
of the line or paragraph.
- Ctrl + (Down arrow ↓): It enables
you to move the typing cursor to the end
of the paragraph.
- Ctrl+Delete: It allows
users to delete a word to
the right of the
cursor.
- Ctrl+Backspace: It allows
users to delete a word to
the left of the cursor.
- Ctrl+End: Its use is
to move the cursor to
the last of the
document.
- Ctrl+1: It is used
to give a single line space. For example,
to make the 1.0 space between the lines of a paragraph.
- Ctrl+2: It is used
to give the double line space. For example,
to make the 2.0 space between the lines of a paragraph.
- Ctrl+5: It is used
to make the 5 space between
the lines of a paragraph.
- Ctrl+Spacebar: It enables
you to reset the
selected text to the default font.
- Ctrl+Home: It allows
you to move the cursor to
the beginning of the
document.
- Ctrl+Alt+1: It changes
text format to heading 1.
- Ctrl+Alt+2: It changes
text format to heading 2.
- Ctrl+Alt+3: It changes
text format to heading 3.
- Alt+Ctrl+F2: It is used
to open the new file or a
document.
- Ctrl+F1:I ts use is to
open the task pane in some
Microsoft office versions, in word 2016, it is used to hide and show
the ribbon as shown
in the below image:
- Ctrl+Shift+F6: It allows
the users to switch between
open documents in Microsoft Word.
- F1: The
function key F1 is used to
open the help and support
- F4: It enables
you to repeat the last action performed. For example, when you want to
retype the last typed word multiple times, you can use this key.
- F5: It is used
to access the find and replace dialog box,
including Go to
- F7: It
provides users the advantage to check spelling and grammar of
selected text or document.
- Shift+F3: It is used
to use the change case option where you can change the text from uppercase
to lowercase or a capital letter at the beginning of every word.
- Shift+F7: It offers
users the option to check the thesaurus of the
selected word. You need to select the word and press this key. As shown in
the below picture:
- Shift+Alt+D: It is used
to insert the current date.
- Shift+Alt+T: Its use is
to insert the current time.
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