BANKING CORRESPONDENCE LETTERS

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SOME SAMPLE LETTERS FOR BANKING CORRESPONDENCE 

1. Specimen of Letter for Customer's request for opening an Account

GENERAL TRADERS

15, Kamla Market
Delhi-110006
Ref.No. GTL/Bank/98/2314 10th May 1998

The Manager
Bank of India
Chandni Chowk
Delhi

Dear Sir,

We wish to open a current account in our company's name with your esteemed branch.

We request you to; please let us know as to what formalities are to be fulfilled for this purpose.

We would like to bring it to your kind notice that our company is a sole proprietor concern. Presently we are not dealing with any other nationalized bank anywhere in Delhi.

Please give us necessary account opening forms and also let us know the other formalities to be fulfilled for opening an account with you.

We anticipate an early compliance in this matter.





Yours Faithfully,
For GENERAL TRADERS

2. Specimen of Letter for Customer's request for Pass Book or Statement of Account

KHANNA BROTHERS

25, Kirti Nagar,
New Delhi -110015
Ref.No. KBR/Accts/99/5612 20th April 1999

The Manager,
Krishna International Bank,
South Extension Part-2
New Delhi

Dear Sir,

Re: Our current A/c No. 16723 with you.

We want to bring it to your kind notice that we haven't received the statement of account for the above mentioned current account. We have opened current account with your bank for more than three months and have a heavy turnover in the accounts.

It would be difficult for us to tally our bank accounts in the absence of upto date bank entries so we request you to please send us the statement of our account with your bank with latest upto date entries.

We would also like to request to you for sending us statement of our accounts regularly every month in the future.



Yours Faithfully,
For KHANNA BROTHERS

3. Specimen of letter for customer notifying delay in collection of cheques, drafts, bills etc deposited in account

MAX INDIA LIMITED
12 floor Devika Towers
Nehru Place
New Delhi

Ref.: MIL/Accts/Bank/1002 24th March 2007

Dear Sir,

Our Current Account No. 456 with you

This is to inform you that we deposited two cheques for Rs. 5000/- and Rs. 7000/ respectively on 10th March 2007, for credit to our above said account. After checking our Account Statement of 24th March 2007, we find that these amounts have not be credited to our account. We would like to know the reason for delay as they were local cheques and the normal course of realization is three to five days for local cheques. It is now past 14 days that the cheques have not been realized so far.

We, therefore, request you to kindly arrange for the early realization without any further delayo as we need the abovesaid amount for the clearance of our pending bills of the company.

We hope you will do the needful as early as possible.



Yours faithfully,
For MAX INDIA LTD.

4. Customer's request for Stop Payment of a Cheque

XYZ LTD.
5, Ansari Road
Delhi

Ref.:XYZ/bank/245 20th March 2007

The Manager,
Bank of India,
Tilak Nagar Branch,
New Delhi.

Dear Sir,

Stop Payment-Cheque No. 450623 dated 21st March 2007 of Rs. 5000/-

We request you to kindly stop the payment of our cheque no. 450623 dated 21st March 2007 for Rs. 5000/- favouring M/s ABC Consulting Services issued in our current account No. 456 with you.

Please acknowledge receipt.

Yours faithfully,
For XYZ Ltd.

5. Sample letter requesting bank to issue a cheque book

From
Kavitha P
53, Alwar Street
Kumbakonam
TN, India

To
The Bank Manager
ICICI Bank
Kumbakonam
TN, India

Sub: Requesting a fresh cheque book

Dear Sir/Madam,

I would like to hereby inform you that I have been maintaining a SB account since last 03 years. I don't have any cheque book received from bank yet. As I have stated a new business and require cheque leaves for various transactions, I hereby request you to issue me a fresh cheque book with atleast 200 leaves against my SB account number ________________ [Write your full SB A/C number]. I would be grateful if you issue me the same as early as possible.

Date: 30-11-2014
Place: Kumbakonam

Yours sincerely,

[Signature]

Kavitha P.

6. Customer giving Standing Instructions for Payment of Shop Rent and School Fees

Dated…………

The Branch Manager,
Union Bank of India,
Nehru Place,
New Delhi

Dear Sir,

Re: Standing Instructions

Kindly arrange to pay the following amounts to debit of my saving bank account No. 23123 with your branch: -

Name of Payee Amount Date On A/c of

1. Mr. Ravi Kumar Rs.5000/- On or before 10th of Rent for shop –
every month. 3, Karol Bagh, N.Delhi


2. Principal – S.D School Rs. 1200/- On or before 15th of School Fees of Master
Ram Nagar, N.Delhi every month. Vijay of Class IV


I assure you to maintain sufficient credit balance in my above mentioned account on or before the date's of payment. Please make the payments regularly through my account. If there are any extra bank charges then they can also be debited from account.

Please acknowledge receipt.


Yours Faithfully,

7. Application To Bank Manager for New ATM Card

To,

The Branch Manager
State Bank of India (Write the name of your branch)
Karol Bagh, Delhi (Enter the Name of Your Village / City)

[Date] 01 April 2020

Subject: – To issue a new ATM card.

Sir,

It is a humble request that my name is Rakesh [Write Your Name]; I have a savings account in your bank branch whose account number is __ [Write Your Account Number]. No ATM card has been issued for my bank account yet, so I want an ATM card for my account to withdraw money.

Therefore, you are requested to issue an ATM card for my savings account.

My Savings Account Information –

Account Number –
Name –
IFSC Code –
Mobile No. –
Address –

Attached Documents: –

1. Aadhar Card
2. Voter Card (copy of any two official documents along with the application form)
3. Pass Book Copy

Thank You

Yours Truly
Rakesh [Name]
___________ [Signature]

8.Letter Writing Format to Block ATM Card

To,

The Branch Manager
ICICI Bank of India (Write the Name of Your Branch)
Kota (Rajasthan) (Write the Name of Your Village / City)

[Date] 01 April 2020

Subject: – To Block ATM card.

Sir,

My name is Rajesh (Write Your Name). I have a savings account in your bank branch for the last 3 years. I lost my ATM card yesterday (Give reasons for blocking your ATM card) for which I suspect my ATM card may be misused.

Therefore, you are requested to block the ATM card of my account with immediate action so that my ATM card should not be used by anyone else.

My Account Details Are Given Below –

Account Number –
Name –
IFSC Code –
Mobile No. –
Address –

Thank You

Sincerely
Rajesh [Name]
___________ [Signature]

9. Letter to Bank Manager for Change Mobile Number in English

To,

The Manager
State Bank of India (Write the Name of Your Branch)
MG Road, Mumbai (Enter the Name of Your Village / City)

[Date] 01 April 2020

Subject: To Change Mobile Number.

Sir,

My name is Suraj (Write Your Name), I have a savings account in your bank branch whose account number is __ (Write Your Account Number). I want to change my savings account mobile number.

Therefore, you are requested to change the mobile number of my savings account from (Write Your Old Mobile Number) to (Write Your New Number).

My Account Details Are Given Below –

Account Number –
Name –
IFSC Code –
Mobile No. –
Address –

Thank You

Respectful
Suraj [Name]
___________ [Signature]

10. Application to Bank Manager for Reopening a Closed Bank Account

To,

The Branch Manager
Kotak Mahindra Bank (Write the Name of Your Branch)
Jaipur (Enter the Name of Your Village / City)

[Date] 01 April 2020

Subject: To Reopen a Closed Account.

Sir,

My name is Sourabh Sharma (Write Your Name). I am a savings account holder in your bank for the last 5 years. My account has been temporarily closed due to lack of minimum balance in my account for some time.

I was unable to keep minimum balance in the account due to family problem but now I want to take advantage of banking facilities again. Therefore, I want to reopen my closed account.

Therefore, you are requested to restart my account and I promise you that there will never be a balance less than the minimum amount in my account.

My Account Details Are Given Below –

Account Number –
Name –
IFSC Code –
Mobile No. –
Address –

Attached Documents: –

1. Aadhar Card
2. Voter Card (Copy of Any Two Official Documents Along with the Application Form)
3. Pass Book Copy

Thank You

Respectful
Sourabh Sharma [Name]
___________ [Signature]

11. Letter to Bank Manager for Issuing Bank Passbook

To,

The Branch Manager
New India Bank (Write the Name of Your Branch)
Singapore (Enter the Name of Your Village / City)

[Date] 01 April 2020

Subject: – For Issuing Savings Account Passbook.

Sir,

My humble request is that my name is Anshul (Write Your Name). My savings account is in your bank branch for the last 5 years, currently due to excessive data entry, my pass book has been filled, due to which I am not able to get information about new transactions in my account.

Therefore, I request you to please issue a new pass book for my savings account. I will be very grateful to you.

My Account Details Are Given Below –

Account Number –
Name –
IFSC Code –
Mobile No. –
Address –

Thank You

Yours Faithfully
Anshul [Name]
___________ [Signature]

12. Letter Writing Format to Bank Manager for Issuing a Cheque Book

To,

The Branch Manager
ICICI Bank (Write the Name of Your Branch)
Mumbai (Enter the Name of Your Village / City)

[Date] 01 April 2020

Subject: For Issuing a Cheque Book.

Sir,

My name is Ram (Write Your Name) and I am holding an account in your bank. In that account, I am facing problem in making transactions of high amount. Therefore, I want you to issue a check book for my account.

Therefore, you are requested to provide or issue a check book for my account and I will be very grateful to you for this service.

My Account Details Are Given Below –

Account Number –
Name –
IFSC Code –
Mobile No. –
Address –

Thank You

Respectful
Ram [Name]
___________ [Signature]

13.sample Letter to Remove Name from Joint Account

Sample Letter to Remove Name from Joint Bank Account

[Here briefly focus on Sample application letter to bank manager requesting the removal of name from a joint bank account or partnership account. You also follow these formats as Remove one name in the joint bank account for the die.]

Date…

Branch manager,

Bank/Institute name…

Branch Name…

Sub: Request Letter to Remove Name from Joint Bank Account

Dear Bank Manager,

I am writing to you because I would like to request that I remove a name from a joint bank account that me and my wife has. I recently got divorced and my wife said that I have the account seeing as I was the one to put most of the saving into it we both agreed that it was fair. (Show your actual problem and situation). So please I would like to request that you remove her from the account. I much appreciate it. Many thanks.

Yours sincerely,

Your name…

Address…

Contact no. and Signature…

 

Another format,

Date…

Assistant manager,

Bank/Institute name…

Branch Name…

Sub: Letter to Remove Name from Joint Bank Account

Dear Sir,

I hereby declare that I have a joint account with my partner, here is the account number. We were running a business for 2/4/6 years and we have a joint account in your bank. My partner decided to run this business alone and I am not with him anymore. (Show your actual problem and situation). So I want you to remove my name from this account. All detail of the account is attached to this letter. So you may check and take an action upon it. I am no longer attaching with this business and account. I want your attention to priority. I hope to hear from you soon regarding this request. Thank you,

Best regards,

Your name…

Address…

Contact no. and Signature…

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